Till, shop, accounting: the same figures in three places
Last updated: November 02, 2026 · Author: Wein & IT editorial team
In short
Double entry happens at the handover points: sales room to accounting, shop to dispatch, fair to stock. It can only be solved in one order – first a binding product list, then the handovers, and reporting last.
Why it drifts apart
Every system knows a product under its own name: a short form at the till, the long form with vintage in the shop, a number in accounting. As long as those three lists do not match, every handover is manual work.
The order that works
- One product list that applies everywhere – number, name, vintage, bottle size.
- The most important handover first: usually sales room to accounting.
- Stock levels after that – they are the consequence, not the cause.
- Reporting last. Starting with reports means reporting on figures that do not match.
What you notice day to day
- No typing up in the evening after a selling day.
- No recounting at the end of the season, because shop and till agree.
- An answer on the phone without looking into two systems.
What it does not require
New software for everything. In most businesses the existing systems can be connected – provided the product list is right. That one list is the work nobody can take off your hands, and it is done in a day.
What you can do now
Print the product list from your till and from your shop and put them side by side. Whatever does not match is your to-do list.